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Office 365 (Outlook 2013) - Modify an appointment, meeting, or event

You can change an appointment, meeting, or event to update your Outlook calendar and to let other people know about schedule changes.

In this document:

• Modify a non-recurring appointment/meeting
• Modify a recurring appointment/meeting
• Modify an event

Modify a non-recurring appointment/meeting

1. Open (double-click) the appointment/meeting.
2. Modify the desired settings/options and then click Save & Close, or for a meeting, click Send Update.

 Tip    Drag the appointment or meeting to a different date on the calendar. You can also change the subject by clicking the text, and then typing your changes.

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Modify a recurring appointment/meeting

Modify a single appointment/meeting within a recurring series

Important: There are times when you want to modify a single instance of a recurring appointment/meeting. Due to the complexity/coding of recurrence rules across many of the calendaring clients/devices, it is recommended that you delete the single instance within the recurrence and create a new appointment/meeting in its behalf.

1. Open (double-click) the appointment/meeting.
2. On the Open Recurring Item dialog box, click Just this one, and then click OK.

   

3. Move this window to the side so that you can view your calendar.
4. Create a new appointment/meeting which will replace the single occurrence you opened earlier. Use that event to make sure all the necessary information is populated within this new event.
5. Click Save & Close, or for a meeting, click Send.
6. Go to the recurring event you opened earlier and from within the Appointment/Meeting Recurrence tab, click Delete option from within "Actions" group.

Modify all instances of a recurring appointment/meeting series

1. Open (double-click) the appointment/meeting.
2. On the Open Recurring Item dialog box, click The entire series, and then click OK.

   

3. On the Appointment/Meeting Recurrence tab, modify the desired settings. To change recurrence rule, click Recurrence from within "Options" group.
4. Make the desired change and click Save & Close, or for a meeting, click Send Update.

Modify an event

Events differ from appointments or meetings as they are all-day items that appear as free time on your calendar. A conference or a vacation is an example of an event.

You can change an event into an appointment, by opening the event, and then unchecking the All day event box. Now, as an appointment, the time is marked as busy on your calendar. If you add attendees, your appointment becomes a meeting.

After you finish making changes, click Save & Close.

If you want to keep the event as an all-day event, but show the time as something other than free on your calendar, change Show As.

1. Open the event on your calendar.
2. Click Event.
3. Change Show As to Busy, Working Elsewhere, Tentative, or Out of Office.

   

4. Click Save & Close.